Office Planning · Technical Guide

Office Layout &
Seating Plan Guide

A technical reference for planning corporate office layouts — sq ft per seat benchmarks, meeting room ratios, aisle widths, workstation standards and the CAD-driven workflow that turns headcount into a manufacturable floor plan.

Office Area per Seat — Planning Benchmarks (India)

The accepted Indian B2B planning standard for corporate office layouts. Use these benchmarks to convert headcount into required carpet area before selecting a property.

Workspace type	Recommended area	Notes
Open-floor linear workstation	60–80 sq ft / seat	Most cost-efficient for IT, BPO, fintech floors
Premium open-floor workstation	90–110 sq ft / seat	Wider desks (1500 mm), more circulation
Private cabin (single)	100–140 sq ft / cabin	Manager / mid-senior leadership
Executive cabin	180–260 sq ft / cabin	VP / CXO leadership with meeting space
Meeting room (8 person)	180–220 sq ft	1 per 20 seats is a typical planning ratio
Phone booth	10–12 sq ft each	1 per 30 seats is the conservative planning ratio

Six-step Planning Process

From headcount to a manufacturable CAD plan

1. Establish the seat count and team mix

Start with confirmed headcount and team composition (engineering, sales, ops, leadership). Decide how many seats are dedicated, how many are hot-desks, and how many are shared collaboration. A typical corporate floor plans for an 80–90% utilisation factor to allow growth without re-fitting.

2. Calculate floor area required per seat

The accepted Indian B2B planning standard is 60–80 sq ft per workstation seat (carpet area) for open-floor layouts including circulation. Premium offices use 90–110 sq ft per seat. Cabin and cubicle layouts add 25–40 sq ft per private cabin on top of the seat allowance.

3. Identify supporting zones

Beyond seats, allocate floor area for meeting rooms (1 per 20 seats), phone booths (1 per 30 seats), breakout area (10–15% of total floor), reception, pantry and storage. These zones drive the final usable carpet area required.

4. Choose desking module dimensions

Standard linear workstations are 1200 mm × 600 mm per seat (most common), 1350 mm × 600 mm (premium) and 1500 mm × 750 mm (executive). Module width determines aisle widths and overall floor density. Always reserve a 1100 mm primary aisle and 900 mm secondary aisles.

5. Plan for workstation dimensions and statutory compliance

Indian commercial workstation standards specify: 750 mm desk height (seated), 700–1150 mm height range for sit-stand desks, 500 mm leg clearance under the desk, BIS-rated task chairs with adjustable lumbar support, and 300–500 lux ambient lighting at the work surface.

6. Validate with a CAD layout before manufacturing

Before procurement, generate a 2D CAD floor plan with all desks, partitions, cabins and aisles drawn to scale. Ezeefit's design team provides this layout free as part of every project consultation — the CAD plan locks furniture quantities, panel sizes and finishes before a single component is manufactured.

Frequently Asked Questions

Office Planning Q&A

How much office space is required for 100 employees?

For 100 employees in a standard open-floor layout with workstations, meeting rooms, phone booths and breakout zones, plan for approximately 7,000–9,000 sq ft of carpet area. The lower end (7,000 sq ft) is achievable with 1200 mm workstations and lean ancillary zones; 9,000 sq ft accommodates 1500 mm desks, more cabins and richer breakout zones. Add 15–20% for circulation if the floor plate is irregular.

What is the standard sq ft per seat for an office?

The Indian B2B planning standard is 60–80 sq ft per seat (carpet area) for an open-floor workstation layout, including the seat itself plus a fair share of circulation, meeting rooms, phone booths and breakout zones. Premium corporate offices typically use 90–110 sq ft per seat.

How many meeting rooms does a 100-seat office need?

A typical planning ratio is one meeting room per 20 workstation seats — so a 100-seat office should plan for 5 meeting rooms. Of these, at least one should be a boardroom (8–12 person), one a medium room (6–8 person), and the remaining 2–3 small rooms (4 person). Some of the small rooms can be replaced with acoustic meeting pods for faster installation and reconfigurability.

How many phone booths should a 100-seat office have?

Plan for one acoustic phone booth per 30 seats as a conservative starting point — so 3–4 booths for a 100-seat office. Hybrid teams with frequent video calls may need a higher ratio (1 per 20 seats). Phone booths are freestanding and can be added incrementally as call volume grows.

What is the minimum aisle width in an office?

Indian commercial building codes require a minimum 900 mm aisle for secondary circulation and 1100–1200 mm for primary aisles (main floor circulation). Fire safety regulations also mandate clear emergency exit paths of at least 1500 mm depending on floor occupancy. Always check the local Building Bye-Laws for the city.

How long does it take to fit out a 100-seat office?

A 100-seat office can typically be fully fitted out in 4–6 weeks from purchase order — 7–14 days for manufacturing, 1–3 days for delivery and 3–5 days for on-site installation. Cabin construction (glass partitions, modular walls) may add 1–2 weeks depending on cabin count. Ezeefit handles the full execution under one roof — from CAD design through installation.

Need a CAD-validated layout for your floor?

Ezeefit's design team builds the full 2D layout free of cost as part of every project consultation — seat-by-seat, finalised before manufacturing starts.

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Office Layout &Seating Plan Guide